Edit an Event

After creating an event, you can update all its details, manage the artist lineup, configure the timetable and control publication status.

How to open the edit screen

1. Navigate to the event page (via the Explore feed, search, or your promoter's event list).
2. Tap the edit icon (✏️) in the top-right corner.

The edit icon is visible only to users with Manager or Admin permissions on the promoter that owns this event.

Editable fields

Cover image

Tap the current event image to replace it with a new one from your gallery.

• Recommended: landscape format (16:9), minimum 1 200 × 675 px.

Event title

Update the public name of the event.

Publication status

Toggle the Published switch to make the event visible or hidden from public feeds.

Event type

Change the event type from the dropdown: Festival, Rave, Party, Concert, Other.

Promoter

Manage the linked promoter (must be one you manage with Manager/Admin rights).

Venue

Search and select a new venue, or keep the existing one.

Start date & time

Update the start date and time using the date/time picker.

End date & time

Update the end date and time.

It is recommended to set an end date & time even when not strictly required, so attendees know when the event finishes.

Description

Describe the event: lineup, vibe, theme, dresscode, venue info, links…

• Supports Markdown formatting.
• Use the Preview tab to check the rendered result.

Genres

Add or remove music genres associated with the event.

Ticket link

Update the URL to your external ticketing page (Resident Advisor, Dice, Shotgun, your own site, etc.).

Location precision

Add or update a note about the exact location (e.g. "Warehouse 5, East Entrance").

Managing the lineup & timetable

Artist lineup

On the edit screen, a dedicated Lineup section lets you manage which artists appear on the event:

1. Tap Add Artist to search for an artist on Sway.
2. Select the artist from the search results to add them to the lineup.
3. Artists appear in the lineup section of the public event page.
4. Tap the remove icon next to an artist's name to remove them.

Timetable

If the event was created with the Timetable feature enabled, you can schedule artist sets:

Multiple days and stages

1. On the edit screen, tap Timetable.
2. You see the days and stages defined during creation.
3. You can add / rename / delete days and stages.

Scheduling artist slots

For each stage on each day:

1. Select the day and the stage.
2. Tap an empty time slot or the + button.
3. Search for an artist and select them.
4. Set the start and end time of their set.
5. Save the slot.

Slots are displayed in chronological order. Overlapping slots on the same stage are not allowed.

Managing the event gallery

The event gallery lets you share photos from the event publicly. You can create albums to organise photos by theme, date or photographer. Albums can be set as public (visible to all users on the event page) or private (visible only to your team).

1. On the edit screen, tap Gallery.
2. Tap Create Album to add a new album (give it a name and choose its visibility: public or private).
3. Inside an album, tap Add Photos to upload images from your gallery.
4. Public photos are immediately visible to all users on the public event page. Private albums are only accessible to team members.

Managing team members

If you are the Administrator of an event, you can grant access to other users:

1. On the edit screen, tap Manage Team (or access via Settings → Manage → Event → shield icon).
2. Search for a Sway user by username.
3. Assign a permission level: User, Manager or Admin.

Cancelling or deleting an event

Cancel

Delete

1. On the edit screen, tap Delete Event.
2. Confirm in the dialog.