Edit an Event

How to update an event, manage the lineup and configure the timetable on Sway.

After creating an event, you can update all its details, manage the artist lineup, configure the timetable and control publication status.

How to open the edit screen

  1. Open the event page (search for it, or find it via Settings → Manage Entities).
  2. Tap the ⋯ menu in the top bar.
  3. Choose Edit.

Edit only appears in that menu if you have Manager or Admin rights on the promoter that owns this event. The menu's other item, Report a mistake, is there for everyone.

The pencil that used to sit in the top-right corner is gone — the whole app bar moved to floating glass islands. See Getting around the app.

The edit screen's top bar

Three icons sit in the edit screen's top bar, and the primary action sits at the bottom:

ControlWhat it does
Manage access (shield-with-plus icon)Invite team members and set their permission level.
Notifications (bell icon)Follow-notification settings for this page.
Delete (bin icon)Delete the page. Hidden entirely if you are not allowed to.
Save changes (bottom bar)Saves the form. It disappears instead of greying out when you only have read access.

Editable fields

Cover image

Tap the image slot to replace the picture with one from your gallery. The app opens a cropper locked to 16:9 — frame it and confirm.

  • The old image is replaced once the form is saved.
  • Minimum 1 200 × 675 px.

Title

Update the public name of the event.

Publish Event

Toggle Publish Event to make the event visible or hidden from public feeds.

Use draft mode (Publish Event off) to prepare the event before announcing it. Turn it on when ready.

Event type

Tap one of the type chips: Festival, Rave, Party, Concert, Other.

Promoter

Manage the linked promoter (must be one you manage with Manager/Admin rights).

Venue

Search and select a new venue, or keep the existing one.

Start Date & Time

Update the start date and time using the date/time picker.

End Date & Time

Update the end date and time.

It is recommended to set an end date & time even when not strictly required, so attendees know when the event finishes.

End Date & Time is required once the timetable is on.

Description

Describe the event: lineup, vibe, theme, dresscode, venue info, links…

  • Supports Markdown formatting.
  • Use the Preview tab to check the rendered result.

Genres

Add or remove music genres associated with the event.

Tickets Link

Update the URL of the external ticketing page (Resident Advisor, Dice, Shotgun, your own site, etc.). The event page then shows a Buy tickets button that opens it.

Sway adds utm_source=sway-app, utm_medium=referral and utm_campaign=event-page to the link it opens, so the visit shows up in your ticketing's analytics, unless the link already carries UTM tags.

Sway ticketing is live. If the event sells through Sway, Buy tickets opens the in-app checkout instead and this link is ignored — Sway ticketing always wins over a leftover external link. Ticket types, prices and payouts are configured in the web app; see Ticket types.

Location Precision

Add or update a note about the exact location (e.g. "Warehouse 5, East Entrance").

Managing the lineup & timetable

Artist lineup

On the edit screen, a dedicated Lineup section lets you manage which artists appear on the event:

  1. Tap Add Artist to search for an artist on Sway.
  2. Select the artist from the search results to add them to the lineup.
  3. Artists appear in the lineup section of the public event page.
  4. Tap the remove icon next to an artist's name to remove them.
Adding an artist to the lineup automatically triggers a notification to all followers of that artist.

Timetable

If the event was created with the Timetable feature enabled, you can schedule artist sets:

Multiple days and stages

  1. On the edit screen, tap Timetable.
  2. You see the days and stages defined during creation.
  3. You can add / rename / delete days and stages.

Scheduling artist slots

For each stage on each day:

  1. Select the day and the stage.
  2. Tap an empty time slot or the + button.
  3. Search for an artist and select them.
  4. Set the start and end time of their set.
  5. Save the slot.

Slots are displayed in chronological order. Overlapping slots on the same stage are not allowed.

The timetable is publicly visible on the event page as a structured schedule. Attendees can see exactly when each artist plays on which stage.

Managing the event gallery

The event gallery lets you share photos from the event publicly. You can create albums to organise photos by theme, date or photographer. Albums can be set as public (visible to all users on the event page) or private (visible only to your team).

  1. On the edit screen, tap Gallery.
  2. Tap Create Album to add a new album (give it a name and choose its visibility: public or private).
  3. Inside an album, tap Add Photos to upload images from your gallery.
  4. Public photos are immediately visible to all users on the public event page. Private albums are only accessible to team members.
Use albums to separate pre-event visuals (flyers, posters) from after-movies or photo reports once the event is over.

Managing team members

  1. On the edit screen, tap the manage-access icon in the top bar.
  2. Tap + and search for a Sway user by username.
  3. Pick a role.
RoleWhat it allows
ViewerView the information related to the page.
EditorEdit content, lineup and gallery, without managing members.
ManagerEdit the page and manage part of the access.
AdminEdit, delete the page and manage full access.
A page always keeps at least one Admin — the last one cannot be demoted or removed.
By default, permissions granted on a promoter are automatically shared with all events created by that promoter. This means any team member you add to a promoter will also have access to its events. To disable this behaviour, open the promoter's edit screen → tap the manage-access icon → tap the gear icon and disable "Share Promoter Permissions".

Follow notifications

Tap the bell icon in the edit screen's top bar to choose whether you are notified when someone follows this event.

Cancelling or deleting an event

Cancel

Cancelling an event is not available in the mobile app — it will be added in a future update. In the meantime, unpublish the event (turn Publish Event off) to hide it from public feeds without deleting it.

Delete

Only Administrators of the promoter can delete an event.
Deletion is permanent.
  1. Tap the bin icon in the edit screen's top bar. It is hidden entirely if you are not allowed to delete.
  2. Confirm in the dialog.

Edit a Venue

How to update a venue page on the Sway mobile application.

Tickets

Buy a ticket in the Sway app, import a ticket bought elsewhere, and find it again in your wallet on the night.